Understanding Notion Pricing: A Detailed Guide

Whether you're a solo user organizing personal projects, a small team collaborating on workflows, or a large enterprise streamlining operations, Notion offers a pricing structure designed to meet diverse needs. This guide explores Notion's pricing plans, including monthly and yearly costs, features, limitations, extras, and how it compares to competitors, helping you make an informed decision.

Notion Pricing Plans

Notion provides four pricing tiers: Free, Plus, Business, and Enterprise. Each plan caters to different user types, with costs quoted per seat (user) per month. Annual billing offers approximately a 20% discount compared to monthly billing. Below, we detail each plan's costs, features, and limitations.

Free Plan

1. Cost: $0 (forever free)
2. Best for: Individuals, freelancers, or small teams starting with Notion
3. Features:
4. Unlimited pages and blocks for individuals (limited for teams)
5. File uploads: Up to 5 MB
6. Page history: 7 days
7. Basic page analytics
8. Guest invites: 10
9. Basic formulas and automations (e.g., buttons, Slack integration, sprints)
10. 1 chart
11. 1 synced database with a 100-row limit
12. Limitations:
13. Small file upload limit (5MB)
14. Limited guest collaboration (10 invites)
15. Restricted database and automation capabilities
16. No priority support or advanced analytics
17. Ideal Use Case: Perfect for personal organization, such as managing household chores, personal projects, or testing Notion's capabilities for small teams.

Plus Plan

1. Cost: $10/month per seat (billed annually, $120/year) or $12/month (billed monthly, $144/year)
2. Best for: Small teams needing enhanced storage and collaboration
3. Features:
4. Everything in the Free plan
5. Unlimited file uploads
6. Page history: 30 days
7. Unlimited charts
8. Unlimited synced databases with a 20,000-row limit each
9. Guest invites: 100
10. Custom formulas and automations in databases
11. Priority support
12. Limitations:
13. No advanced page analytics
14. No SAML SSO or bulk PDF export
15. Limited to 100 guest collaborators
16. Ideal Use Case: Suitable for small teams or individuals requiring more storage, longer page history, and improved collaboration features.

Business Plan

1. Cost: $15/month per seat (billed annually, $180/year) or $18/month (billed monthly, $216/year)
2. Best for: Growing businesses with multiple teams
3. Features:
4. Everything in the Plus plan
5. Page history: 90 days
6. Advanced page analytics
7. Guest invites: 250
8. Bulk PDF export
9. SAML SSO
10. Private team spaces
11. Limitations:
12. No unlimited page history
13. No workspace analytics or audit log
14. Limited to 250 guest collaborators
15. Ideal Use Case: Designed for companies seeking to unify multiple teams and tools within Notion, with advanced collaboration and security features.

Enterprise Plan

1. Cost: Custom pricing (contact Notion sales for a quote)
2. Best for: Large organizations with specific security and support needs
3. Features:
4. Everything in the Business plan
5. Unlimited page history
6. Advanced page analytics and workspace analytics
7. Guest invites: Starting at 250 (customizable)
8. HIPAA compliance
9. Custom data retention
10. Audit log
11. Priority support
12. Dedicated customer success manager
13. Limitations:
14. Requires contacting sales for pricing and setup
15. May involve higher costs depending on customization
16. Ideal Use Case: Tailored for large enterprises needing advanced security, compliance, and dedicated support.

Notion AI Add-on

Notion offers an AI add-on to enhance productivity with artificial intelligence tools:

1. Cost: $8/month per member (billed annually, $96/year) or $10/month (billed monthly, $120/year)
2. Features:
3. AI-powered writing assistance (e.g., summarizing notes, editing text)
4. Database autofill
5. Chat with AI using models like GPT-4 and Claude
6. Inbox organization and email drafting
7. Integration with apps like Slack and Google Drive (beta)
8. Usage: Unlimited for workspace members (except guests), subject to fair usage limits (Notion AI Usage)
9. Free Trial: Available with shared complimentary responses, though some features (e.g., bulk database autofill) are excluded
10. Ideal Use Case: Teams or individuals looking to leverage AI for content creation, data management, and workflow automation.

Pricing Comparison Table

Additional Features and Notes

1. Annual Billing Discount: Choosing annual billing saves approximately 20% compared to monthly billing for Plus, Business, and Notion AI plans.
2. Student and Educator Discount: Students and educators can access the Plus plan for free for one member by signing up with a school email (Notion for Education).
3. Payment Methods: Notion accepts major credit and debit cards. Invoices can be accessed via Settings & Members → Billing → Invoices.
4. Refunds: Full refunds are available within 3 days for monthly plans and 30 days for annual plans. EU/UK users may have extended refund periods. Contact Notion at [email protected] for details.
5. Notion Sites: Paid plans allow additional features for Notion Sites, such as custom domains ($10/month add-on) and Google Analytics integration (Notion Sites Pricing).
6. Help Center: For more information, visit Notion's help center (Notion Help).

Comparison with Competitors

To provide context, we compare Notion's pricing and features with three popular productivity tools: Trello, Asana, and ClickUp. All prices are per user per month, billed annually.

1. Trello:
2. Starting Price: $5
3. Best for: Project-specific tasks using Kanban-style boards
4. Key Difference: Trello focuses on project management, while Notion offers a comprehensive all-in-one workspace with document creation and database tools (Notion vs Trello).
5. Asana:
6. Starting Price: $10.99
7. Best for: Project management with tools similar to Notion
8. Key Difference: Asana limits individual file sizes to 100MB, whereas Notion offers unlimited file uploads on paid plans (Notion vs Asana).
9. ClickUp:
10. Starting Price: $7
11. Best for: Comprehensive project management with over 90 features
12. Key Difference: ClickUp provides more robust project management tools, while Notion excels in document creation and organization (ClickUp vs Notion).

All competitors offer free versions, but Notion's Free plan stands out for its robust features for individual users, making it a strong choice for those starting out.

Conclusion

Notion's pricing structure is flexible, catering to a wide range of users from solo freelancers to large enterprises. The Free plan is ideal for personal use or small teams, while the Plus and Business plans scale for growing teams needing more collaboration and storage. The Enterprise plan offers advanced security and support for large organizations, though it requires a custom quote. The Notion AI add-on enhances productivity for those needing AI-driven tools, and student discounts make Notion accessible for educational users.

When choosing a plan, consider your team size, storage needs, collaboration requirements, and whether advanced features like AI or compliance are necessary. Notion's pricing is competitive, particularly when compared to tools like Trello, Asana, and ClickUp, but the best plan depends on your specific use case. For the latest details, visit Notion's official pricing page (Notion Pricing).